« Focusing on The Right Work | Main | Systems Do Not Equal Prisons »

Using the iPad for Paperless Walkthroughs

by Justin Baeder | @eduleadership

I've been trying a few different methods for doing walkthroughs and giving feedback to teachers using my iPad. I used a paper log and paper notes for feedback in previous years, but now that I have an iPad, it's time to go paperless. I've tried a few different solutions for organizing walkthroughs and giving feedback via iPad, and here's what I've come up with.

Trial and Error
Chris Lehmann developed a great form using Google Spreadsheets, which I tried and found very easy to use (for entering feedback, at least). You create a form and enter information into the form, and the results are added to a Google Spreadsheet. The drawbacks are that you need constant internet access (wifi or 3G), and the spreadsheet format doesn't lend itself to communicating feedback to teachers (though Chris has a partial solution to this in asking teachers to sign up to receive notifications when their spreadsheet is updated). I like using the form, but not the spreadsheet.

I've also tried using OmniFocus to keep track of both whom I need to visit and what feedback I provided. OmniFocus is a great task management app, and I rely on it to keep track of my to-dos, but I've found it's not great for holding large amounts of text. You can type a note into a task, and even email it, but the resulting email is oddly formatted (so that the recipient, if also an OmniFocus user, can add the task to their to-do list), and adding lots of text can slow down your database loading and synching.

Hitting My Stride
However, OmniFocus shines when it comes to keeping track of whom you've visited. You can set recurring tasks, re-order them, and set reminders. Today I made a list of all the teachers in my school, and when I visit a teacher's room and give feedback, I drag that teacher's name to the bottom of the list so I know I'll get to everyone. When it's time to pick a room to visit, I look at my list and see who's at the top.

Evernote

So far, I've found Evernote to be the best app for taking notes and emailing feedback. I already use Evernote as my virtual file cabinet, so it's easy to use it for this additional purpose. I take notes in Evernote (starting a new note for each classroom visit), then email them to the teacher directly from Evernote. Evernote works even if you're offline, so you can take notes even if you're out of wifi range, and they'll send/sync when you're back online. To make it easy to find all the notes for a particular teacher, I add two tags to each note: the word "feedback," and the teacher's name. A bonus is that Evernote syncs via Evernote's servers, so your notes are always backed up and accessible from your computer.

Apple Bluetooth Keyboard

One more essential tool: the Bluetooth keyboard. This $69 accessory almost turns the iPad into a laptop, but with 12 hours of battery life and half the bulk of even the smallest netbook. The keyboard multiplies my typing speed tenfold, and makes it viable to give substantive feedback directly from the classroom.

Workflow that Works
Using these tools, here's the workflow I've developed: Whenever I can get into classrooms, I visit the room at the top of my list (in OmniFocus), take notes in Evernote, email them to the teacher, and move the teacher's name to the bottom of my list in OmniFocus (I can also add the date to the note field in OmniFocus so I can quickly see all the dates I've visited the room).

So far this year, my schedule has been unpredictable enough that I haven't scheduled informal walkthroughs, but if you can consistently make time, it's OK to put them on your calendar. I would caution you to avoid using your calendar to motivate yourself, and have a way to ensure that, even if you miss a planned visit, you'll still get to every classroom without too much reworking of your schedule. In other words, I wouldn't recommend adding specific classes to visit to your calendar at specific times, because if you get interrupted and can't make it to the class, you won't want to completely redo your schedule. That's why I keep an ordered list of classes to visit in OmniFocus, and just move each class to the bottom of the list when I visit.

I prefer to send feedback via email in most cases (since teachers can respond at their leisure if necessary), but some feedback is best given in person. If your walkthrough leads you to the conclusion that a personal conversation is in order, you can email the teacher from your iPad to set up the meeting, and put the meeting on your iPad's calendar.

If you've been thinking of getting an iPad but have questions, please ask in the comments. See also my Essential iPad Guide for Principals.

How do you give feedback when you do walkthroughs?

Justin Baeder (@eduleadership) is a public school principal in Seattle, Washington. He speaks and writes about principal performance and productivity, and is a doctoral student at the University of Washington in Educational Leadership & Policy Studies.

Notice: We recently upgraded our comments. (Learn more here.) If you are logged in as a subscriber or registered user and already have a Display Name on edweek.org, you can post comments. If you do not already have a Display Name, please create one here.
Ground Rules for Posting
We encourage lively debate, but please be respectful of others. Profanity and personal attacks are prohibited. By commenting, you are agreeing to abide by our user agreement.
All comments are public.

Advertisement

Recent Comments

Archives

Categories

Technorati

Technorati search

» Blogs that link here

Tags

#ccko9
#eci831
#ic3s21
#passiondriven
1:1
1:1 laptops
21st century
21st Century
21st Century Schools
21st Century skills
21st Century Skills
Abraham Lincoln
Accountability
accountabilty
adifference
administrator
Adolescent Literacy Panel
advice
aldonza
aleccouros
Alfie Kohn
Angela Maiers
aptitude
Arthur Benjamin
Artists
Arts
ASCD
Assessment
astronaut
Author
avatar
basketball
Beyond Discipline
Blog
blogging
blogs
boss
calculus
Capacity
Career and College Readiness
Carnegie Foundation
CEDS
Cell Phones
Challenge
Change
change
Charleston Children's Museum
Chris Anderson
CIES
class blogs
Clay Shirky
College
Colonel Eileen Collins
commenting
commitment
communication
Community
community
comparative
compassion
compensation
Comprehension
Comprhension
computers in the classroom
Constructivism
cookie
Copyright_infringement
Copyright_laws
Council of Conscience
creativity
Creativity
Creativity Conversation
Creativity Index
Cultivate
Dan Pink
death valley
Decision making
dennisar
Derailed
Disruptive Innovation
Divergent
dkuropatwa
Don Quixote
Dr. Jeff
Dr. Jeff Goldstein
Drive
dulcinea
Education
education
Education in the United States
educational change
Educational Leadership
educational leadership
educational technology leadership
Educators
effectiveness
Element
empathy
Enactivism
energy savings
Engage
engineering
Engineering
evaluation
evernote
evsc
Facebook
failure
Feedback
Festival
Film festival
firing
formative and summative assessments
Frank Smith
friendship
Future
Garr Reynolds
georgesiemens
Global
Golden Rule
Grades
green technology
heart
heart of a teacher
High school
high school
Higher Education
Higher Order Thinking Skills
hire
history
HOME
Home School Partnership
Homework
hospitals
humility
I Notice
Ian Jukes
Ideas
Identity crisis
imagination
Improvement
improvement
Indexing
influence
Innovation
innovation
innovation3
innovation3 llc
inspiration
instructional leadership
Interests
international
International Society for Technology in Education
interview
ipad
ISTE
Jayson Richardson
job
Job Readiness
John Seely Brown
K through 12
K-8
Karen Armstrong
karl fisch
kellychristopherson
Kent
leaderhhip coaching
leadershiop
leadership
Leadership
leadership development
leadership management influence
Leadership Resources
lean
learning
Learning
Learning 21st Century
legislation
Lifelong learning
Literacy
Literacy and Learning
Love
Man of La Mancha
management
math
math education
mathematics
Mathematics
mboe
Media literacy
medicine
mentoring
merit pay
mguhlin
Michael Watkins
Minds on Fire
moodle
Motivation
Movies
Multiple choice
NAESP
NASA
national educational technology plan
National Governors Association
NCESSE
Neil Rochelle
netbooks
NETS-A
Norma Rae
Nurture
Obama
one to one
online
online learning
Online Software
Originality
osu
Paradoxical Commandments
Parent Invovlement
Parent Partnership
passion
Passion Driven Classroom
Passion Education
Passion Leadership
performance
pete reilly
peter o'toole
Peter Senge
plagiarism
pln
PLN
plurk
Positive feedback
power
preconceptions
President Kennedy
Principal
principal
principal preparation
priorities
probability
Problem Solving
productivity
Professional development
publishing
read/write web
Reading
Reading Next
Reflection
reform
religion
reorganization
research
saving IT dollars
Schedules
school leadership
School Reform
schooling
science
Science
Scott McCloud
Scott McLeod
Second Life
self management
Seth Godin
Shall We Dance?
Shanghai
SIF
Sir Ken Robinson
sir ken robinson
SLC
Social Media
Social Networking
sophia loren
Standardized test
statistics
STEM
stephaniepacemarshall
stephendownes
strategy leadership
student achievement
student led conferences
suffering
summer
Switzerland
systemic change
Teacher
teacher
Teacher Professional Development
teachers
Teachers College Columbia University
teaching
Technology
technology
technology change
Technology integration
technology research
TED
TED Prize
textbooks
The First 90 Days
thin client
Thinking
Thomas Dewey
Tim Irwin
time management
Time To Act
transformation
transformative change
transitions
Tribes-We Need You To Lead Us
Twitter
twitter
Uniqueness
United States
University
University of Alabama-Birmingham
University of Kentucky
vacation
Value
Vision
vision
Wagner
walkthroughs
Web 2.0
Web Filtering
Webinar
weighting
Whole New Mind
wisdom
Wordle
workforce
World Read Aloud Day
Young People